Select Setup, Jobs & Rates, Labour Rates

Enter the initials (up to four) of each employee in the initials column of the Labour Rates screen. These initials will be used when inputting labour to allocate cost and sell prices of labour for the particular employee.

You can also optionally add in employee information in the lower section as required.  Note if you are going to use the SMS Jobcard output then you should enter at least the first and last name and the workmobile number
(this number should be entered in international format EG: 61438551304 for a mobile number of 0438 551 304.)

Enter the hours normally worked per week for each employee. Usually this will be 38 but it will be less if you have part time employees.

Enter the normal and overtime on-cost for each employee.(See calculating on-cost, an example later in this section.)  Note that if you employ a casual then the on-cost percentage will probably only include work cover insurance and possibly super. The average on-cost for normal hours is about 31% while the average overtime on-cost is about 4%. This is because the only statutory cost which applies to overtime is Work Cover. 

Enter the charge rates that you will normally charge for each employee.  Note that these rates can be over-ridden when invoicing or when a special rate has been set up for a particular client.

The hourly cost columns are calculated by the program and can not be altered manually.

Making employees "Inactive" - In the appointment scheduler we don’t want to see employees who may no longer be currently employed, but we need to keep them in the system because they have jobs assigned to them in the past.To achieve this simply select the employee and tick the “inactive” checkbox at the far right of the grid.

You should also fill in the other details for your employees, but if you have mobiles then as a minimum you should fill the workmobile and workemail fields

Availability - Click on the blue tick button to enter the Availability sub-screen. You can make an employee unavailable in the appointment scheduler by adding here. (also can be completed in the Job Appointment Scheduler.)
Note! If made unavailable here an employee cannot be scheduled.

To make an employee unavailable (Labour Rates or Job Appointment Scheduler)

Click on add (or click on edit to change the availability)

Select the required employee

Select the required dates, date pickers are provided to make it easier

Click on Save

Change Inits Colours -  To select a colour for each initial, Click the inits line then open change inits colours. Select the colour you want then click ok.

Calculate Rates - Refer Calculate Rates help page for more information.

Public Holiday's - Refer Public Holiday Help page for more information

When finished click on "Close"

You should also restart the program